We are currently seeking a Part Time AP Specialist I, to support our Accounting team. This position will work under the supervision of the Account Manager and is responsible for processing invoices within the accounting system while confirming the accuracy and validity of each invoice. In addition, the AP Specialist I will maintain the AP inbox. His/her primary responsibility will include offering accounting support to the accounting department.
Essential functions:
- Match all invoices on an everyday basis and send them for approval
- Evaluate and reconcile all vendor statements and manage all inquiries
- Verify that all expense reports comply with company policies
- Monitor vendor calls and address all issues including escalating issues when necessary
- Evaluate vendor balances and resolve all unpaid invoice issue(s)
- Coordinate with various departments and ensure appropriate coding for all invoices
- Assist various departments with purchase orders relating to G/L coding
Secondary functions:
- Complete necessary clerical work for accurate accounting practices
- Export and review financial transactions for accounting department
- Assist during monthly/quarterly/yearly closing
Competencies
- Ability to prioritize
- Detail oriented
- Communication skills
- Organizational skills
- Knowledge of accounting principles
Working environment: This position works in a typical office environment with moderate noise levels and uses phone, computer, office equipment and supplies on a regular basis.
Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, grasp, handle, feel or operate objects, tools or controls. The employee is occasionally required to climb, balance, stoop, kneel, crouch, reach with hands and arms, walk; lift push or pull objects up to 20 pounds. Hand-eye coordination necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Travel required: None
Required education and experience
- Bachelors in Accounting
- Intermediate MS Office experience
- Minimum 2 years of accounting experience
Preferred education and experience
- Intermediate Excel skills
- Professional writing skills
Additional eligibility requirements: N/A
Work authorization/security clearance requirements
Must be eligible to work in the US legally at any time during employment.
Affirmative Action/EEO statement
Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law”.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
